Commercial filter service, answered honestly.

RPM Filter is a commercial HVAC air filter service specialist headquartered in Nashville, Tennessee. We provide scheduled filter replacement, custom maintenance plans, and premium filter products for commercial, healthcare, education, industrial, and public-sector facilities across Tennessee and Texas. We service over 1,500 commercial sites and change more than 250,000 filters per year. Unlike general HVAC contractors, RPM Filter does only filters — that focus is what makes us the most reliable commercial filter service partner in our markets.

You do. Every facility, service visit, photo, and inventory record belongs to your account. We never share, sell, or commingle your data with another customer. You can request a full export at any time as branded PDF reports today, with CSV export rolling out in our next phase — no lock-in, no exit fees. The customer portal is built on a multi-tenant database where each customer's data is isolated at the schema level, with an audit log tracking every administrative change.

RPM Filter is headquartered in Nashville, Tennessee and currently services 1,500+ commercial sites across Tennessee and Texas — including Nashville, Brentwood, Franklin, Murfreesboro, Memphis, Knoxville, Houston, Dallas, Austin, San Antonio, Fort Worth, and the surrounding metro areas. We are not limited to one state. If your facility is outside our current footprint, contact us at [email protected] or (855) 477-6358 and we'll let you know if we can serve you.

Yes. Texas is one of our two primary markets. We service hundreds of commercial facilities across Texas including grocery stores, retail chains, office buildings, healthcare facilities, schools, and industrial sites. We have the operational scale to support multi-site retail and grocery accounts statewide — including chains with 200+ stores. Contact us for Texas service quotes.

Yes. RPM Filter is headquartered in Nashville and Middle Tennessee is our home market. We service Nashville, Brentwood, Franklin, Murfreesboro, Spring Hill, Mt. Juliet, Hendersonville, Gallatin, Lebanon, and the broader Davidson, Williamson, Rutherford, and Wilson county area. Same-day filter service is available in Middle Tennessee for plan customers.

For most customers, your first scheduled visit is within 14 days of contract signature, and your customer portal goes live within 24 hours. We do not require multi-month onboarding cycles like larger national vendors — onboarding is fast because we already have your filter spec, schedule, and reporting system in place from day one.

Yes. Plan customers get priority dispatch for one-off and emergency filter service requests. Standard response is within 24 hours for non-emergency requests. Same-day or 4-hour response is available on Priority service plans for healthcare, surgical, and critical-environment customers. Submit a request through the portal or call (855) 477-6358.

General HVAC contractors install equipment, service compressors, clean ducts, and sometimes change filters as a side service. RPM Filter does only filters. That focus means consistent technician routing, dedicated scheduling, photo documentation per visit, and no upsells to services you didn't ask for. We are not trying to sell you a new condenser. We change your filters on schedule and prove the work happened.

Larger national filter companies are built for retail chains with 200+ locations and require 30 to 45 days of onboarding through dedicated specialists. They serve enterprise accounts well but often feel overbuilt for facility managers with 1 to 25 buildings. RPM Filter is sized for that gap — fast self-service onboarding under 24 hours, same-day photo documentation, no enterprise dashboard clutter, and direct access to the people doing your service. We are large enough to scale and small enough to actually call you back.

RPM Filter installs MERV 8, MERV 11, MERV 13, MERV 14+, HEPA, bag filters, box filters, pleated filters, custom-sized filters, and specialty filters for cleanrooms and industrial applications. We work across all major commercial filter brands. If your facility specs a particular brand or grade, we source it.

MERV stands for Minimum Efficiency Reporting Value, which measures a filter's ability to capture particles. MERV 8 is standard for typical office buildings. MERV 11 is common for higher-traffic commercial spaces. MERV 13 is the ASHRAE-recommended minimum for healthcare facilities and any space prioritizing indoor air quality, capturing particles down to 0.3 microns including most virus carriers. MERV 14+ and HEPA are used in surgical suites, cleanrooms, and laboratories. RPM Filter's team can review your equipment specifications and recommend the right MERV rating for your facility.

MERV 11 captures particles down to 1.0 microns including pollen, dust, dust mites, and mold spores. MERV 13 captures down to 0.3 microns including bacteria, smoke, and most virus carriers. ASHRAE recommends MERV 13 minimum for healthcare facilities. LEED-pursuing buildings often require MERV 13 in primary air handlers. The tradeoff: MERV 13 has higher pressure drop, which means HVAC equipment must be sized to handle the additional resistance. We can audit your equipment to confirm MERV 13 is appropriate before installation.

Yes. RPM Filter installs HEPA filters in healthcare facilities, surgical suites, cleanrooms, laboratories, and any environment requiring particle capture down to 0.3 microns at 99.97 percent efficiency. We provide scan-test certificates for HEPA installations where required by compliance, including ASHRAE 170 documentation for healthcare environments.

RPM Filter installs and services air filters from every major commercial and industrial manufacturer. Our regularly stocked brands include American Air Filter (AAF), Camfil, Glasfloss, Donaldson, American Filter Manufacturing (AFM), Filterbuy, 3M Filtrete, Aerostar, Honeywell, Tri-Dim, and Mann+Hummel. If your facility specs a particular brand or grade, we source it on request — we do not push a single house brand.

RPM Filter handles every commercial filter form factor — pleated panel filters for standard air handlers, bag filters for high-capacity industrial systems, box and rigid-cell filters for high-velocity applications, V-bank filters for healthcare and cleanroom finals, and custom-sized filters for non-standard equipment. Custom sizes ship from our regional warehouses and can typically arrive within 5 to 10 business days.

Office buildings in Tennessee typically run on quarterly cadences with MERV 11 filters. Healthcare facilities run monthly with MERV 13 or HEPA. Manufacturing and industrial spaces run monthly to bi-weekly depending on dust load. Tennessee's humidity adds shorter-cadence considerations in summer, especially for buildings with marginal HVAC sealing. We design custom cadences per facility based on equipment, occupancy, and air-quality goals — not a one-size-fits-all calendar.

Texas commercial filter cadences typically follow national norms with adjustments for the state's hot, humid summers and high cooling load. Office buildings: quarterly with MERV 11. Healthcare: monthly with MERV 13 or HEPA. Grocery stores and retail: monthly during peak summer, quarterly otherwise. Manufacturing and industrial: monthly to bi-weekly. Texas facilities run their HVAC equipment harder than buildings in cooler climates, which can shorten filter life by 15 to 25 percent during summer months. We design facility-specific schedules based on actual equipment and building conditions, not generic calendars.

Most commercial office buildings run on quarterly filter changes with MERV 11 filters. Larger buildings with higher occupancy or lobby spaces with frequent door cycling may run bi-monthly. Class A office towers pursuing LEED certification often use MERV 13 with a quarterly cadence. We recommend an initial site walk to confirm equipment specs before committing to a calendar.

Healthcare facilities typically run monthly filter changes on patient-area air handlers with MERV 13 minimum, and HEPA filters in surgical suites changed per ASHRAE 170 and Joint Commission guidelines. Pre-filters in front of HEPA banks run monthly or per pressure-drop measurement. We provide scan-test documentation for HEPA installations and per-visit compliance reports that satisfy facility audits.

Manufacturing and industrial facilities have the widest cadence range because filter loading depends entirely on the process. Paint booths may need filter changes weekly. General manufacturing typically runs monthly to bi-weekly. Distribution warehouses run quarterly with bag filters in the air handlers. Cleanroom facilities are the tightest — pre-filters monthly, HEPA per particle-count testing. We measure pressure drop on first visits to set realistic, equipment-specific schedules.

RPM Filter serves five primary industry verticals: commercial offices and retail, healthcare (hospitals, clinics, ambulatory surgery), education (K-12 schools, universities, district facilities), industrial and manufacturing (factories, paint booths, distribution centers), and public sector (government buildings, transit hubs, municipal facilities). We have specific playbooks and compliance documentation for each vertical.

Yes. RPM Filter services multi-site grocery and retail accounts across Texas and Tennessee, including support for hundreds of stores under a single regional account with per-store reporting and per-region rollups for area managers. Cold-storage and prep-area filters are accommodated in service plans. Multi-site portals give corporate, regional, and store-level visibility into service history with photo documentation per visit.

Yes. RPM Filter provides ASHRAE 170-compliant filter service for hospitals, ambulatory surgery centers, and clinical facilities. We supply HEPA scan-test certificates, documented filter installation per air-handler with per-visit photos, and audit-ready service reports for The Joint Commission, CMS, and state-level inspections. MERV 13/14 pre-filters and HEPA finals are standard.

Yes. RPM Filter services K-12 schools, school districts, and universities across Tennessee and Texas. We schedule around school calendars — bi-monthly cadences during school year and quarterly during summer break — and provide ASHRAE 62.1 compliance documentation for state-level inspections. District-wide accounts get unified portals with per-school visibility for facility teams and superintendents.

Yes. RPM Filter provides documentation supporting LEED EQ Credit 5 (Indoor Chemical and Pollutant Source Control) and EQ Prerequisite 1 (Minimum Indoor Air Quality Performance) for buildings pursuing LEED certification. This includes MERV 13 minimum filter installation per ASHRAE 52.2, per-visit installation records, and quarterly compliance summary reports.

Commercial filter service pricing depends on three factors: number of buildings serviced, filter quantity per visit, and cadence. Small single-building accounts typically run $200 to $600 per month including filters and labor. Mid-size multi-building accounts (5 to 25 sites) range $1,500 to $8,000 per month. Multi-state retail or grocery accounts are quoted per region. RPM Filter publishes plan tiers and scope inclusions transparently — no surprise pricing, no hidden trip fees. Get a quote at [email protected] or (855) 477-6358.

No. Standard RPM Filter service plans are month-to-month with 30-day cancellation. We do not require annual or multi-year contracts to start service. Annual contracts are available for customers who want them, typically with a small discount. We earn the renewal every visit.

Standard service plans include scheduled filter replacement on the cadence we agree on, all filter products at plan-customer pricing, technician labor and trip fees, pre-visit confirmation emails 3 business days before each visit, photo documentation per air handler per visit posted same-day to your customer portal, downloadable PDF service reports per visit, monthly summary reports across all your facilities, and priority response for one-off requests. No setup fees, no portal fees, no per-photo charges.

RPM Filter bills net-30 by default with monthly invoicing. ACH, check, and wire are all accepted. Annual prepayment is available with a small discount. Invoices are visible in your customer portal with downloadable PDFs for each. Most customers route the invoice through their AP system the same way they handle other commercial vendors.

Contact RPM Filter at [email protected] or call (855) 477-6358 to request a quote. We typically return quotes within one business day. For multi-site accounts, we'll schedule a call to walk through your facility list and equipment before pricing. There's no obligation, no pushy sales process — we'll give you a number and let you decide.

Yes. Every RPM Filter customer gets access to our customer portal at rpmserviceview.com. The portal shows scheduled visits, completed visits with photo documentation, downloadable PDF service reports per visit, billing history and downloadable invoices, and one-click submission for additional service requests. Multi-building customers see all their facilities in one view; market-level managers can be scoped to their region's stores only. Onboarding takes under 24 hours from contract signature.

Yes. The portal supports a single facility manager with one login, multiple regional managers each scoped to their territory's buildings, or full-portfolio rollup view for ownership and corporate users. We configure access to match how your organization is structured. Adding new users is one click for your portal admin.

Every per-visit service report includes the date and time of service, technician name, all filter sizes and MERV ratings installed (grouped by air handler), photos of each air handler before and after filter replacement, technician notes on any equipment observations, and recommended actions if any. The report is downloadable as a PDF and emailable to your compliance team or building ownership in one click.